Florida Logistics Services

Florida Logistics Services 

Florida Logistics ServicesOne of the responsibilities we have as a Florida Logistics services provider is work with your Customs broker or facilitate customs brokerage firms in the shipment and delivery of goods throughout Latin America for individuals and companies.  Customs brokers are primarily involved at the origin and destination ports.

The general public is generally unaware of the sheer magnitude of finished goods and raw materials that cross international borders every single day and the complexities involved in clearing these goods through customs in different countries.

Customs Brokerage Firms Expedite International Trade

Each country operates under a different set of rules and regulations regarding the transfer of goods entering or leaving their borders. Customs regulations and laws concerning import and export of goods are constantly changing all over the world, at times, even on a daily basis.

A customs brokerage firm is responsible for knowing all of these rules and regulations and ensuring that they are followed, in order to streamline the process of shipping goods for an individual or organization. In effect, customs brokers alleviate the stress of dealing with customs officials and learning shipping regulations so that their clients can spend more time on what they are really great at – managing their core business.  As your Florida logistics services provider we will work with your Customs brokers or allow you to use ours if you don’t already have one.

Customs brokers serve in effect as translators, communicating with agencies and government entities throughout the shipping process, to ensure that all of the proper procedures have been followed.

Customs Brokerage in the Age of the Internet

As quickly as the regulations regarding shipments are changing, so is the way people are doing business. It is clear that transactions regarding shipments and customs clearance procedures are being migrated online. Customs brokerage firms are constantly researching and developing their internal infrastructure to coincide with all requirements, so that procedures, electronic or otherwise, are followed properly.

Customs brokers ensure they have the most current technology, and that they stay abreast of the ever-changing developments in this dynamic industry to provide the best quality service for their clients at all times.

For example, the procedures for releasing imported cargo in Colombia as of mid-2014 are as follows: Florida Logistics Services

  1. In Colombia cargo is released by customs and terminals against presentation of original bill of lading and the release certificate from the line or agent. In order to get the release certificate please present to GV USA Logistics Colombia port office the following documents.

Original + copy of bill of lading

If a customs broker is going to perform all customs clearance and release process (customary in Colombia) a Notarized letter of authorization is required. This document must be written on the consignee’s letterhead and signed by the legal representative of the company authorizing the customs broker to represent consignee in all matters related to the clearance and release of the cargo.

  1. Equipment Interchange Report/Receipt- EIR

The EIR is a document that establishes the rules and conditions of the use of containers by the importers after the discharge of the cargo. It establishes the place, condition and time for the return of the containers which are the property of the line.

This document is issued by the office at the port of Barranquilla or Cartagena and must be signed by the consignee or authorized party before taking delivery of the cargo and the containers.

For a quicker procedure we ask you to request the EIR document as soon as you have information of the arrival of the cargo (do not wait until cargo has cleared customs to request it).  All you need to do is present a letter to the port office requesting the EIR(s) and providing the Bill of Lading (BL) and container(s) number(s).

If the information originally presented changes or is wrong causing a new EIR document to be required the EIR fee MUST be paid again.

Requirements of the letter request to issue the EIR document:

  • Vessel and voyage
  • Bill of Lading number
  • Name and identification of importer
  • Port of loading, container number and place where it will be redelivered empty (city).

The EIR will be issued by GV USA Logistics upon request. To pick up this document at port offices please present the following documents:

  • Copy of original BL duly endorsed (HBL if there if any, too).
  • Copy of payment for all cost involved
  • Copy of notarized authorization letter mentioned above from importer if a customs broker is acting on their behalf.

Florida Logistics ServicesPre-calculation of demurrage can be done automatically via demurrage-info@gvusalogistics.com or via web at GVUSALogistics.com/demur-calculator

This pre-calculation will have a validity of 48 hours.

  1. Printing of Original Import Bills of Lading

Please be sure your shipper has requested original of Bills of Lading in Colombia. You can check to see if we have received instructions on our website here.

Please note that we can only deliver OBLs at the port offices and not in other local offices.


  • Paid charge of Col$125.000+VAT (16%) at the valid Rate of Exchange COP/USD of the day of payment
  • Present notarized letter from importer authorizing a customs broker to take delivery of the OBL.
  • When importer is not a company but a person same letter above is required with copy of ID or passport.
  • Official authorization sent by the port of loading office requesting the issuance of the OBL.

We sincerely ask you to follow all steps of the procedure to avoid delays.


Exports Local Charges

  • Mounting USD 22+ VAT (16%) per container
  • Late Cut off USD 120
  • Doc Transfer Fee USD 57 + VAT (16%) per bill of lading

Printing of Original Export Bills of Lading

Please present an original notarized letter from shipper authorizing customs broker to take delivery of full set of documents.

  1. REEFERS GUARANTEE Florida Logistics Services

As of April 2012 there is a charge for conditioning of Reefer containers. This charge replaces presentation of Guarantee.  Please pay this amount at time of release of cargo. Amount Col. $250.00 + IVA / Container

MONITORING Charge: Please note that after the 4th day after discharge a monitoring charge will be generated

The term demurrage originated in vessel chartering and refers to the period when the charterer remains in possession of the vessel after the period normally allowed for loading and unloading cargo (laytime).  By extension, demurrage refers to the charges that the charterer pays to the ship owner for its extra use of the vessel.  Officially, demurrage is a form of liquidated damages for breaching the laytime as it is stated in the governing contract (the charter party).  The demurrage sometimes causes a loss to the seller as it increases cost of the total freight.

The reverse of demurrage is despatch. If the charterer requires the use of the vessel for less time than the laytime allowed, the charter party may require the shipowner to pay despatch for the time saved.

After the laytime has expired and the vessel is on demurrage, no exceptions or interruptions to laytime are relevant, even during force majeure events such as strikes, hurricanes, etc. This is based on the principle that if the charterer had completed loading or discharging within the agreed laytime, the vessel would have left the port before the force-majeure event could intervene; hence, the rule of thumb states that once on demurrage, always on demurrage.

In container hauling, customers are given a set period in their contract to tip (unload) their container upon delivery.  Acceptable times for tipping are usually between 3 and 4 hours; time spent on site after that is considered “demurrage”.  Haulers will usually charge an hourly rate for each hour after the allowed time.

Demurrage can also refer to the cost levied by shipping lines to cover redecoration of the container after use by the merchant, but it could also be the charges by the shipping line to customers for not returning the container in a reasonable time.

This is but one example of why we provide an estimate for shipping costs, rather than a specific amount.  This is an example of one variable that is outside of our control.

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